Proposal Coordinator-Marketing-Chicago

A global company, ESD is a leader in Improving Society Through the Built Environment. We create solutions that produce economic, environmental and experiential benefits for our clients, many of whom are the biggest names in the worlds of business, technology — and beyond. We embrace technological change and are in the forefront of developing Intelligent Buildings. We emphasize innovation, adaptability and sustainability when providing mechanical, electrical, plumbing, fire protection, life safety and technology engineering. For more information, please visit

Position Summary

ESD seeks a Proposal Coordinator to join the Marketing Team in our Chicago office.  The Proposal Coordinator is responsible for competitively positioning ESD in proposals, qualifications and prequalifications. You will also create, update and maintain marketing materials and information (resumes, project descriptions, Cosential CRM database).

Essential duties and responsibilities

  • Enter and update opportunity information in ESD’s CRM database (Cosential)
  • Set up proposal kick-off meetings with Studio/Practice Leaders; coordinate all proposal sections
  • Ensure all required materials are included in the final product and are aligned with client-specific instructions
  • Work across functions and levels to obtain, verify and file company information for use in marketing efforts
  • Collaborate with marketing team members with information maintenance
  • Participate in relevant professional development to build personal knowledge and professional growth

Qualifications / Skill-sets

Possesses knowledge and understanding of the following:

  • Performs to a high degree of professional standards of conduct, has strong ethical character and maintains appropriate levels of confidentiality
  • Communicates in a clear, concise and professional manner; demonstrates strong written, oral and listening skills with the ability to communicate information and ideas effectively
  • Works well with others across functions and levels throughout the company to produce effective market-focused content; displays a good-natured, cooperative attitude
  • Works independently in a fast-paced environment while managing multiple priorities and deadlines
  • Maintains a positive, self-motivated, can-do attitude; is adaptable, flexible and open to change and variety within the workplace
  • Deals with stress-related situations in a calm and decisive manner and maintains a professional demeanor at all times

Education / Certification / Experience

  • Bachelor’s degree in marketing or communications (preferred)
  • 3-5 years of experience in the AEC industry (preferred)
  • Prior experience in proposal production (preferred)
  • Proficient in Microsoft Suite
  • Proficient in Adobe InDesign and Adobe Acrobat 

AA / EE / Veterans / Disability

We are an equal opportunity employer.