Production Coordinator-Workplace Solutions-Chicago

Position Summary

We are looking for a Production Coordinator  in our Chicago office who wants to join us in Improving Society Through the Built Environment. Collectively, we apply our knowledge, expertise, and critical thinking skills to develop solutions impacting people’s health, comfort, productivity, safety, and connectivity. 

We are able to make a difference for our clients and society-at-large within a framework of regulations, budget and schedule realities, and at the speed of change. This requires our team to collaborate, continuously improve, and innovate to earn trust among our colleagues and clients. 

If you are a person who enjoys making a difference for your colleagues and clients through excellence – this is an opportunity for you to apply your knowledge, work with some of the world’s highest-profile clients, enjoy social and charitable activities, and build your career.

The Production Coordinator is responsible for gathering the information needed to configure, coordinate, and maintain the project set-ups and deliverables for a project team. The Production Coordinator ensures that each project is setup properly, provides training to staff, enforces ESD drafting standards, and contributes to the firm-wide enhancement of CAD/BIM processes.

Essential duties and responsibilities

Set up projects for the team ensuring the objectives of the client and ESD/client standards are met by completing the following:

  • Send out project assignments to production partners
  • Process and update files received from client 
  • Assist with project mark-ups
  • Plotting/printing files for upper other team members
  • Prepare project documents for all issuance

Support the project team by providing the following:

  • Ensure that the required project files, quality assurance and issuance records are completed successfully 
  • Keep the Project Manager and others informed about project status and issues that may impact client relations
  • Elicit cooperation from a wide variety of sources, including many departments within ESD
  • Attend project meetings as required 
  • MEP production as required

Provide assistance and implementation of Group’s overall QA/QC compliance by executing the following:

  • Scan and archive all QA/QC documentation 
  • Update and maintain QA/QC database
  • Create QA/QC monthly reports for Group TSS

Provide CAD/BIM support by providing the following:

  • Follow ESD CAD/BIM Standards and assist in maintaining the standards and procedures
  • Assist the project team with any CAD/BIM issues
  • Administer checklist QA/QC on the project drawings
  • Maintain good communication with engineers to assure timely and efficient completion of jobs, proper communication of issues, and proper documentation for each project
  • Communicate ideas for improving company processes with a positive and constructive attitude

Qualifications / Skill-sets

  • Possesses a working knowledge of AutoCAD and Revit
  • Understands MEP basics processes and AEC Industry standards
  • Proficient in Microsoft Office Suite 
  • Demonstrates effective organizational and time management skills regarding projects, reports and other commitments; completes assignments in a quality and timely fashion; able to manage multiple priorities concurrently; is punctual and dependable 
  • Possess experience at working both independently and in a team-oriented, collaborative environment is essential
  • Demonstrates excellent analytical, problem resolution, and trouble shooting skills
  • Possess very strong organizational skills with attention given to detail and accuracy 
  • Possess a personal sense of urgency and initiative and the ability to drive tasks to completion
  • Exhibits strong communication skills and can confidently interact with clients, vendors and co-workers
  • Maintains a positive, self-motivated, can-do attitude and work ethic with attention given to details
  • Possess the leadership skills that make for a sought-after project team member
  • Able to adapt to new technology quickly

Education / Certification / Experience

  • A minimum of Associate Degree with 2 years of relevant AE experience
  • Bachelor’s Degree in AEC related field (preferred)
  • Autodesk Certified Professional (preferred) 
  • Working experience in AE field (preferred)

AA / EE / Veterans / Disability

We are an equal-opportunity employer.